When is it mandatory to have a property manager?

The maintenance and management of the common goods in a community of owners can generate doubts. Among such, if having a property manager is a legal obligation or an optional choice. Although it is not always a legal requirement, having this figure can make the difference in the correct functioning of a community. Below, we explain when it is mandatory to have a property manager, what aspects to consider when hiring one and what are its main advantages.

The Horizontal Property Law in Spain does not establish the obligatory nature of having a property manager, but it does recommend its figure in communities with an important volume of neighbors or with specific needs of management. In small communities, the owners can decide whether to manage the administration internally or delegate it to a professional.

However, in large communities or those with complex services (such as elevators, centralized heating systems or community gardens), it is common to opt for an administrator to ensure efficient management. In addition, in some specific cases, such as communities with legal problems or conflicts between neighbors, having an administrator can be practically essential.

When you decide that it is time to delegate, it is important to know what to take into account when hiring a property manager. This choice will directly influence the management, the coexistence and the economic resources of your community.

1.  Experience and qualifications: Make sure that the professional is registered in the association of property administrators and has experience in the administration of communities similar to yours.

2. Services offered: It is essential to review the services included in their offer, from financial management to conflict resolution or the processing of incidents.

3. Economic transparency: A good administrator must provide clear and detailed information on budgets, expenses and any financial operation.

4.  Availability: Consider the ease of communication and their capacity to attend emergencies or problems in an agile way.

5.  Recommendations: Review opinions from other communities that have worked with the professional or company in question.

Having these key components clear will help you make an informed decision and avoid problems in the long term, in addition, if you want more information on the functions and obligations of a fiscal administrator, we recommend our post on: What does a property administrator do?

Although it is not always mandatory to have a property manager, the advantages offered by hiring one make more and more communities opt for this solution. Below, we highlight the main benefits:

1. Efficient management: A professional administrator takes care of all administrative tasks, relieving owners of this burden and avoiding internal conflicts.

2.     Resource optimization: Due to their experience, they can negotiate better prices with suppliers and optimize available resources.

3.     Legal compliance: Keep the community up to date with current regulations, avoiding possible sanctions.

4.     Conflict resolution: Act as mediator in case of disputes between neighbors, ensuring a more harmonious coexistence.

5.     Saving time and effort: Owners do not have to worry about complex procedures, allowing them to focus on other priorities.

In short, the advantages of having a property manager not only benefit the general functioning of the community, but also the peace of mind and quality of life of its members.

Being sure about when it is mandatory to have a property manager and correctly assessing what to take into account when hiring a property manager will allow you to make the best decision for your community.

Although it is not always mandatory, the advantages of having a property manager make this figure practically indispensable in communities that are looking for an efficient and uncomplicated operation. Trust CINC to optimize the management of your community with the support of the best property managers. Our experience and dedication guarantee an efficient, professional administration, totally adapted to your needs.